SW2 Summary

This page provides a summary of the application and a direct link to the details of any section of the application.

From this page, the user can:

1. View Summary

   The instrument (application, petition, request, etc.) details and vital information from each tab are summarized and displayed in their respective tables:

   1. Instrument

      The Instrument box summarizes the status of the instrument processing with the following information.

      • Instrument Type

        The specific name of the instrument being created or processed.

      • Facility Name

        Name of the facility related to the instrument.

      • Various SEO numbers associated with the instrument.  Note that some fields may be blank if the number has not been assigned.  For example, a permit number will not be available until a permit is issued.

      • Water Right Status

        Status of the water right, if a right exists.

        >>More Details

        The Primary Water Right Status can be one of the following.

        • None – No water right has been granted.

        • Good Standing – The water right is in good standing.  The Good Standing Status may be further classified as:

        1. Complete

        2. Incomplete

        3. Map required

        4. Extension

        • Adjudicated – The water right has been adjudicated.

        • Abandoned – An adjudicated water right has been abandoned and is no longer active.

        • Cancelled – The permit has been cancelled and is no longer a valid water right.

        • Detached – The water right is being detached from the existing land and is being moved to another location.

        • Expired – The required permit notices were not received within the required time and no water right exists.

        • Withdrawn – The water right has been withdrawn by the applicant, petitioner "Petitioner" is any person, other than the applicant, seeking relief from the State Engineer where the relief sought falls within the jurisdiction of the State Engineer's statutory duties and responsibilities, or appropriator.

         

      • Primary Processing Status

        The existing status of the processing of the instrument.

        >>More Details

        The Primary Processing Statuses are the major steps that an instrument must go through to be granted the request.  Each instrument will go through some or all of the following primary processing statuses.

        • Submittal – This step is usually done by an applicant and consists of preparing the instrument and adjunct material and submitting the instrument, adjunct material (e.g., map or affidavit), and payment to the State Engineer’s Office (SEO).

        • Acceptability Review – This step is done the SEO to determine if the applicant has provided all of the required information in an acceptable format prior to processing the instrument.

        • Assignment Review – This step is done by a SEO Administrator to assign the instrument to the appropriate SEO technician for processing.

        • Technician Review – This step is done by a SEO technician, who will process the instrument as required by state laws and regulations.

        • Administrator Review – This step is done by a SEO Administrator to review and approve the work of the technician.

        • Clerical Review – This step is done by SEO clerical staff to ensure that all of “paper work” has been competed and filed prior to finalizing a permit.

        • Proof Inspection – This step is done by SEO field personnel to verify that all of the instrument’s requirements have been met.

        • BOC Review – This step is done by a Board of Control technician, who will review the instrument as required by state law and regulations prior to a Board of Control meeting.

        • BOC Meeting – This step represents the quarterly Board of Control meeting.  An instrument waiting for the next Board of Control meeting will be in this status.

        • BOC Recording – This step is done by Board of Control to create orders and certifications of record.

         

      • Date of Primary Processing Status

        The date and time the primary status was started.

      • Secondary Processing Status

        The existing secondary status of the instrument within the primary status.

        >>More Details

        The secondary processing status represents the specific processing activity within a primary status.  The secondary statuses are listed below.

        • Administrative Hold – The instrument has been placed on hold by the State Engineer.

        • Pending Review – The instrument has been assigned and is pending review by the responsible SEO employee.

        • Pending Information – SEO has requested additional information from the applicant / appropriator and is waiting for a response.

        • Staff Hold – The responsible SEO employee is waiting for an internal review of a special situation.

        • In Process – The instrument is actively being processed.

        • Field Inspection – The facility is being inspected by SEO field personnel.

        • Advertisement – The instrument is being publicly advertised according to SEO laws and regulations.

        • Pending BOC Meeting – The instrument has been placed on the Board of Control agenda and is waiting for the next scheduled meeting.

        • Withdrawn – The instrument is withdrawn by the applicant, ending the process.

        • Cancelled – The instrument is cancelled for failure to pay fees or respond to queries, ending the process.

        • Letter of Denial – The instrument is denied, ending the process.

        • Request Granted – The instrument request is granted, ending the process.

        • Protest – The instrument is protested.

        • Order Creation – The Board of Control Order has been completed.

        • Certification Creation – A record of certification has been completed.

        • Final Notification – The final order of the Board of Control has been transmitted, ending the process.

         

      • Date of Secondary Processing Status

        The date and time the secondary status was started.

      • Date Accepted for Processing

        The date the SEO accepted the instrument for processing.

      • Priority Date The priority date is the date the application was received in good order, in this office/online with the proper filing fee/details of the filing fee.

        The priority date of the water right, assuming approval.

      • Division

        The SEO administrative division for the instrument.

      • District

        The SEO subdivision of the Division.

   2. General Info

      Details entered in the General Info tab are stored, summarized, and displayed.

   3. Applicant

      Details entered in the Applicant tab are stored, summarized, and displayed.

   4. Agent

      Details entered in the Agent tab are stored, summarized, and displayed.  

   5. Surveyor

      Details entered in the Surveyor tab are stored, summarized, and displayed.   

   6. Head of Extension

      Head of Extension location details entered in the respective tab are stored, summarized, and displayed.

       

   7. Point of Usage/Owner

      Point of Usage/storage location, beneficial use, and land owner details entered in the respective tab are stored, summarized, and displayed.  Only first three Points of Usage/Storage are displayed.

       

   8. Stream Source

      Details entered in the Stream Source tab are stored, summarized, and displayed.

   9. Other Info

      Other information as entered in the Other Info tab are stored, summarized, and displayed.

   10. Remarks

       Remarks entered in the Remarks tab are stored, summarized, and displayed.

   11. Documents

       Details of the maps and supporting documents entered in the Documents tab are stored, summarized, and displayed. Click on view icon to view the uploaded document under documents section.

   12. Fees

       Details of the mode of payment and the Fee paid are displayed.

        

   13. Appropriation Amount

       This can be added by Technician / Administrator.

       Details entered in the Appropriation tab are stored, summarized, and displayed.

   14. Actions

       This link is displayed only for SEO users.

        

       Actions taken stored, summarized, and displayed.

   15. Limitations

       This link is displayed only for SEO users.

        

       Limitations selected are stored, summarized, and displayed.

   16. Endorsements

       This link is displayed only for SEO users.

        

       Endorsements added are stored, summarized, and displayed.

   17. Comments

       This link is displayed only for SEO users.

        

       Comments added are stored, summarized, and displayed.

   18. Instream Flow

       This link is displayed only when application is enlargement of Instream Flow permit.

        

       Details entered in the Instream tab are stored, summarized, and displayed.

2. Submit Instrument

   The user can submit an instrument from the transaction summary page.

   e-Permit does not allow the user to submit an instrument unless all mandatory fields are entered.

   To Submit an Instrument:

   • Click Submit Online to submit an instrument online.  

   • Click Submit by Mail to mail the filled-in instrument to the SEO by post.   

    

3. Print Summary

   To Print Transaction Summary:

   • Click Print Summary.

   • Printable format of the transaction summary opens in a new window.

   • Click Print located at the extreme right in the new window.

   • Print dialog box opens.

   • Click Print.

    

   Transaction Summary is printed.

4. Print Form

   To Print the Filled in SW1 Form:

   • Click Print Form.

   • The filled in details are updated in the PDF format of the SW1 form.

   • Select Print icon in the PDF file.

    

   SW1 form is printed in the PDF format.

    

5. Add Comments

   NOTE: Only internal SEO users can add comments from the Transaction Summary page.

   To Add Comments:

   • Click Add Comments located to the top right corner.

   • System is re-directed to the Comments tab.

6. Select Primary POD

   To Select Primary POD :

   • Click on Select Primary POD this will open the
     pop up screen with the parent POD details.

   • Select the POD to set as Primary POD.

   • Click ok.
      

   Note: Click cancel if you change your mind.

   The Selected POD will be set as Primary POD.

The Transaction Summary page also allows the SEO personnel to choose an internal action for the instrument.   

NOTE: This function applies to the authorized SEO personnel only.

The instrument will undergo the following review processes sequentially:

1. Acceptability Review

2. Assignment Review

3. Technician Review

4. Administrator Review

5. Clerical Review

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