Clerical staff at the SEO's Surface and Ground Water Divisions are authorized to perform the clerical review.
The clerical staff can process the instrument in following ways when the instrument is in Pending Review:
This option facilitates the clerical staff to attach necessary maps and support documents received.
IMPORTANT: The primary and secondary status should be Clerical Review and Pending Review respectively.
The necessary documents are uploaded and the instrument remains in the clerical review till further action is taken. The primary and secondary status remain Clerical Review and Pending Review respectively.
Clerical staff holds the authority to approve, deny, grant or reject an instrument after completing Clerical Review.
IMPORTANT: The primary and secondary status should be Clerical Review and Pending Review respectively.
To Certify Completion:
Click Summary icon of the instrument to be certified for completion.
Transaction Summary page of the respective instrument opens.
Select Certify Completion from the drop-down list.
Certify Completion Page opens.
Select Completion Type from drop down list.
Select Summary Water Right Status from drop down list.
Check Completion/Beneficial Notice Waived.
Check Completion outstanding for some POUs.
Pick Completion/Beneficial Actual Date
NOTE: For applications only need to check certification statement as all fields are entered in Create Permit action.
Check the certification statement.
Enter Comments, if any.
Click Save.
NOTE: Click Cancel to exit without certifying.
The instrument is removed from all the in boxes. The secondary status reflects the completion type selected.
Return the Instrument to Technician
During the Clerical review, if the Clerk finds some information lacking or needs any clarification from the technician, the Clerk will return the instrument to the technician for additional processing.
IMPORTANT: The Primary and Secondary status of the instrument should be Clerical Review and Pending Review respectively.
Click Summary icon of the instrument to be returned to the technician for additional processing.
Transaction Summary page of the respective instrument opens.
Select Return instrument to technician from action the drop-down list.
Click Go.
Return instrument to technician page opens showing instrument details in a grid and an option to enter comments.
Enter Comments.
Click Save.
NOTE: Click Cancel to exit without returning the instrument to the technician.
The Primary and Secondary status are changed to Technician Review and Pending Review respectively.
General Correspondence is the blank letter provided for all the primary statuses and secondary statuses in the review process. Internal SEO Users will be allowed to type in the text or edit the created letter and send it to the recipients at any time. This letter is available for all instrument types.
IMPORTANT: The primary and secondary status should be Clerical Review and Pending Review respectively.
NOTE: For Proofs, secondary status is Proof Review.
Click Summary icon of the instrument for which correspondence request has to be sent.
Transaction Summary page of the respective instrument opens.
Select General Correspondence from the action drop-down list.
Click Go.
System displays General Correspondence page with instrument details along an option to enter comments.
Enter Comments.
Click Save.
NOTE: Click Cancel to exit without sending correspondence.
The primary and secondary status of the instrument remains same.
e-Permit generates mail in a new window.
Clerical staff can return the instrument to the administrator.
IMPORTANT: The primary and secondary status should be Clerical Review and Pending Review respectively.
Click Summary icon of the instrument to be returned.
Transaction Summary page of the respective instrument opens.
Select Return to administrator from the action drop-down list.
Click Go.
System displays the Return to administrator page with instrument details along an option to enter comments and a check box.
Enter Comments.
Click Submit.
NOTE: Click Cancel to exit without returning the instrument to the administrator.
The instrument is transferred to the Administrator for further action. The primary and secondary status are changed to Administrator Review and Pending Review respectively.
This option is displayed only in case of instruments with Point of Use/Storage/Outlet screen.
Clerical staff holds the authority to update the WR Status of the instrument.
IMPORTANT: The primary and secondary status should be Clerical Review and Pending Review respectively.
Click Summary icon of the instrument for which the WR status is to be updated.
Transaction Summary page of the respective instrument opens.
Select Update WR Status from the drop-down list.
Point of Use/Storage/Outlet page of the instrument is displayed.
Select Water Right Status.
Click Save.
NOTE: Click Cancel to exit without saving the changes.
The Point of Use/Storage/Outlet is given a Water Right status. The primary and secondary status remain the same.
NOTE: For Notices, Petitions and Proofs on selecting Update WR Status, page with Comments to enter and a Show Water Right button with text The water right status must be edited directly in the water right. Permit Summary page opens upon clickingShow Water Right.
Return Instrument for Additional Information
IMPORTANT: The action is applicable to following instruments only:
Assignment Request (Assign-SW)-Request
Water Agreement for Temporary Use of Water (WUA-SW)-Request
Water Agreement for Temporary Use of Water (WUA-GW)-Request
Assignment Request (Assign-BOC)-Request
Completion of Construction (SW Comp)-Notice
Completion of Beneficial Use (SW BU)-Notice
After instrument is submitted by the applicant, it reaches the Clerk's Inbox. If the Clerk finds that the instrument needs more information than the information provided, he/she can return the instrument to the applicant.
IMPORTANT: The Primary and Secondary status of the instrument should be Clerical Review and Pending Review respectively.
To Return an Instrument for Additional Information:
Click Summary icon adjacent to the desired instrument in the Inbox.
Transaction Summary Page of the respective Instrument is displayed.
Select Return instrument for additional information from the action drop-down list.
Click Go.
System displays a new page with instrument details in a grid and an option to enter comments for the action selected.
Enter Comments.
Click Save.
NOTE: Click Cancel to exit without returning the instrument.
NOTE: Click Edit Letter to edit any information in the letter.
The primary and secondary status of the instrument are now changed to Submittal and Pending Information respectively. And instrument is returned to the Applicant's inbox.
Clerk notifies the agent or the applicant and the concerned authority about the return of the instrument for additional information by sending a Letter Requesting More Information.
NOTE: The same actions can be performed by the same user from the Actions page.